Human Resource (HR) departments are often responsible for the management and administration of a huge number of company tasks. Unsurprisingly, this can create an enormous workload for HR employees to deal with, so any form of assistance with daily HR functions is normally very appreciated.
Traditionally, HR teams have taken care of their tasks manually, without the aid of technology to help speed things along. But, nowadays, both small and large businesses are able to utilise HR process automation technology to great effect. Tasks and duties that would have taken up a significant amount of time can now be taken care of quickly and more importantly, automatically.
So, if you’re not already enjoying the benefits of HR process automation, we’ve compiled a list of the best things you’re probably missing out on. Take a look at our list of 7 HR functions you need to start automating today or visit our HR page to read our latest content.
Why implement HR process automation at your business?
There are numerous benefits to be had when it comes to automation in business; but for HR departments, it comes down to one area in particular. By automating HR processes, HR employee time is considerably freed up for more worthwhile work and companies generally see their operations run far more efficiently as a result.
However, in addition to this, automation can often be an affordable way to manage key processes and cases of human error are also dramatically reduced. Almost every repetitive job your HR team carries out can be automated, but there are some key areas you should investigate first.
Recruitment and Onboarding
Recruitment is a laborious, paperwork-intensive task that can really dominate the time of HR departments. But, there’s also the risk of lost paperwork to have to contend with, as well as the difficulties in managing employee access and training.
Thankfully, by implementing a recruitment automation process your HR team can do away with having to deal with employee resumes, tax forms, personal data entry, and so on. This can reduce the processing time to a matter of days as opposed to a week or more.
Employee personal data entry and updates
Smaller companies tend not to have much of an issue with employee data, except in cases of human error. However, as companies grow, keeping track of employees and their personal data can be nightmarishly difficult without a proper automation system. Thus, automating data entry work will drastically reduce human errors and the amount of HR staff you need to take on this time-consuming task.
Timesheet tracking and validation are completely needless tasks for HR departments to be carrying out in today’s world. Timesheet management can be handled almost exclusively by automated processes, with HR staff needing to involve themselves only to help employees with an issue in exceptional circumstances.
Holiday and leave requests
Much like timesheet automation, holiday and leave requests can be set up in the same way. These kinds of requests often come at particular times of the year, which, if dealt with manually, can cause a significant backlog of work for your HR team to deal with. Automating leave request processes will allow employees to receive approval much quicker and also update their personal records instantly.
Expense claims are a serious financial area for every business and ensuring they are correct is essential. Before the advent of automation, totalling expense claims could be a long process that was typically prone to human errors. Thankfully, automating expense claims removes the responsibility of accuracy away from your HR team and onto the individual filing the claims. Obviously, this also frees up time in your HR department, which at a big company could be a serious amount.
As is normal in many onboarding processes, new employees will become eligible for benefits after a certain period of time. Adding in HR functions that automate the process will allow your HR team to be notified as soon as an employee hits eligibility. But, benefits also change for existing employees as a consequence of life changing events, open enrolment, and other reasons. So, cutting out paper management responsibilities in this area can be a huge relief for HR departments at any size company.
Performing payroll duties manually is extremely time intensive, often taking days as opposed to hours. However, more importantly is the issue of payroll errors. There is nothing worse for an employee than receiving an incorrect payment and this can have dire consequences for morale as well as productivity. Luckily, you can find all kinds of payroll automation options for businesses, so make sure to shop around for a system that best matches the unique requirements of your company.
Do you want to find out more about the benefits of automation for businesses? Check out our previous blog, or get in touch with a member of our team about establishing automation processes for your HR department.